Fragments of Folklore

Terms & Conditions Visitor Terms & Conditions Important information for visitors to Fragments of Folklore (the “Event”) As a potential visitor to the Event (referred to as “you” or “your”), please read these terms and conditions carefully as they contain important information. By submitting your registration and/or by attending the Event, you agree to be bound by these terms and conditions. As part of accepting these terms and conditions, you are also agreeing to abide by our Event Code of Conduct (outlined below). Definitions: In these terms and conditions, the following definitions apply: ● Organizer: The company or entity responsible for organizing and managing the Event. ● Client: The sponsoring entity or partner working with the Organizer for the Event. ● Event: The event known as "Fragments of Folklore," including any related activities and venues associated with it. ● Visitor (You): Any person registering to attend or attending the Event. 1.⁠ ⁠Registration and Acceptance. Your registration (whether submitted directly by you or on your behalf) constitutes an offer by you to the Organizer to attend the Event in accordance with these terms and conditions. All registrations are subject to acceptance by the Organizer. If your registration is received in advance of the Event, it will either (a) be confirmed in writing (including, without limitation, by email), or (b) if written confirmation is not sent within fourteen (14) days of the Organizer receiving your registration, be deemed to be confirmed unless we notify you otherwise. If your registration is received only at the Event itself, it will be confirmed by the act of the Organizer permitting you entrance to the Event. The Organizer reserves the right to refuse to accept any registration at its sole discretion. 2.⁠ ⁠Badges and Personal Use. Your registration (such as an entry badge or credential) is issued for your personal use only. You may not sell, transfer, or otherwise give your registration or badge to others. The Organizer may invalidate any registration or badge that it reasonably believes has been resold or transferred to someone not the original registrant. 3.⁠ ⁠Event Changes. The Organizer reserves the right at any time to change the format, content, location, venue, timing, or any other aspect of the Event without liability. This includes, without limitation, the right to change a physical Event to a virtual Event or vice versa, adjust the opening hours or duration, change the scheduled dates, or replace or alter speakers, exhibitors, or participants. The Organizer also reserves the right to withdraw acceptance of any registration after confirmation without liability. 4.⁠ ⁠Cancellation by Visitor. Except as expressly set out in these terms and conditions (or as may be explicitly permitted during a particular Event’s registration process), your registration for the Event is irrevocable, and you have no right to cancel your registration or obtain any refund. 5.⁠ ⁠Cancellation or Change by Organizer. The Organizer reserves the right to cancel the Event or change the Event dates at any time and for any reason (whether or not due to causes beyond the Organizer’s reasonable control). If the Event is canceled or postponed, we will, where feasible, provide you with an alternative opportunity to attend. However, any personal arrangements you have made relating to the Event (including travel and accommodation) are at your own risk. The Organizer will not be liable for any costs or losses incurred in connection with such arrangements, even if the Event is canceled or rescheduled. You acknowledge that the remedies set out in this paragraph are your exclusive remedies in the event of cancellation or date change, and all other liability of the Organizer is hereby expressly excluded. 6.⁠ ⁠Right to Refuse Admission or Eject. The Organizer reserves the right, without liability, to refuse admission to or to eject (or, for virtual events, to block access for) any person whom the Organizer, in its absolute discretion, determines is behaving in a manner that is unruly, dangerous, inappropriate, or in breach of these terms and conditions or the Event Code of Conduct. You must comply with all reasonable instructions issued by the Organizer, venue owners, security personnel, and management at the Event. 7.⁠ ⁠Photography and Recording by Visitors. We understand that visitors may wish to capture their experience. Casual photography for personal, non-commercial use – for example, taking photos or short videos with a smartphone and sharing them on your personal social media – is generally permitted so long as it is not disruptive, not done for profit, and respects the rights and privacy of others. However, any professional photography, use of professional camera equipment, filming, livestreaming, audio recording, or any transmission of event content for public or commercial purposes is strictly prohibited without the Organizer’s prior written approval. If you engage in any unauthorized filming, recording, or photography, you agree that: (a) you will, upon request, surrender to the Organizer or immediately delete any such unauthorized recordings or photographs, (b) any copyright or other intellectual property rights in unauthorized recordings or photographs shall automatically vest in the Organizer (or be assigned to the Organizer upon creation), and (c) you will hold the Organizer and its Client (including their employees and representatives) harmless from any claims, liabilities, or damages resulting from your unauthorized recording activities. Prior written approval from the Organizer is required for any filming, streaming, recording, or professional photography beyond personal use. 8.⁠ ⁠Photography and Publication Permission (Consent to Be Recorded). By attending the Event, you consent to and grant permission for the Organizer and its Client (and their authorized partners) to photograph, film, or otherwise record you during the Event. Such photography and recordings may capture your image, likeness, voice, and statements (collectively, the “Content”). You acknowledge and agree that the Organizer and its Client are the sole and exclusive owners of all rights (including intellectual property rights) in and to this Content. You hereby waive any and all rights or claims you might have in connection with the Content or its use. The Organizer and its Client shall have the right to use, reproduce, edit, display, distribute, broadcast, and publish the Content, in whole or in part, in any media anywhere in the world for promotional, marketing, or other lawful purposes related to the Event or the Organizer’s business, without any further notice or any compensation to you. 9.⁠ ⁠Data Protection and Privacy. The Organizer is committed to protecting your personal information in accordance with applicable laws, including the Saudi Personal Data Protection Law. Any personal information that you provide to the Organizer as part of Event registration or attendance will be collected and used for specific purposes, such as arranging and managing your participation in the Event, ensuring the safety and security of Event attendees, and providing you with information about the Event (e.g., updates or future event invitations). Your information will be held securely in the Organizer’s database. The Organizer will only share your personal information in accordance with a valid legal basis. This may include sharing with other entities within the Organizer’s group and with trusted third-party service providers or Event partners for purposes related to the Event (for example, to facilitate Event logistics, communicate schedules, or for promotional purposes if you have given consent). The Organizer may also disclose your information to government authorities or regulators if required to do so by law. For certain Events, exhibitors or sponsors may use lead-capture tools (such as badge scanners) to collect your details with your consent. If you choose to allow your attendee badge to be scanned by an exhibitor or sponsor at the Event, you understand that your contact details will be provided to that third party. Additionally, some sponsored areas or sessions of the Event may require you to provide personal information to the sponsor as a condition of entry – in such cases, it will be made clear to you at the time, and by entering those areas you consent to that information sharing. Please note that the Organizer does not control how external exhibitors or sponsors use your information once you choose to share it with them, and to the extent permitted by law, the Organizer disclaims any liability for the actions of those third parties. However, we will reasonably require such parties to handle your data in accordance with applicable privacy laws. In accordance with the Personal Data Protection Law of the Kingdom of Saudi Arabia, you have the right to access, correct, or request deletion of the personal information that the Organizer holds about you. To make any such request, you may contact the Organizer using the contact information provided in the Event materials or in the “How to Contact Us” section below. The visitor agrees that any personal information collected during the Event will be processed in accordance with the Personal Data Protection Law of the Kingdom of Saudi Arabia and will not be shared with any third party without prior consent, unless required by law. 10.⁠ ⁠Intellectual Property. All intellectual property rights in and to the Event and all materials distributed at or in connection with the Event (including, but not limited to, the Event name, logos, program content, presentations, and documentation) are owned by the Organizer, the Client, or their licensors. Nothing in these terms and conditions grants you any rights to use or license any trademarks, logos, copyright-protected materials, or other intellectual property of the Organizer or its Client. You may not record, copy, reproduce, distribute, or republish any Event content or materials provided to you, except with the prior written consent of the Organizer. Any unauthorized use of the Event’s intellectual property is strictly prohibited. 11.⁠ ⁠Governing Law and Jurisdiction. These terms and conditions (and any dispute or claim arising out of or in connection with them or the Event) shall be governed by the laws and regulations of the Kingdom of Saudi Arabia. In the event of any dispute arising from these terms or your attendance at the Event, such dispute shall be subject to the exclusive jurisdiction of the competent courts of the Kingdom of Saudi Arabia. You agree that you will submit to the jurisdiction of such courts for the resolution of any disputes. 12.⁠ ⁠Assumption of Risk; Limitation of Liability. You expressly assume all risks associated with your participation in and/or attendance at the Event. The Organizer makes no representations or warranties (express or implied) regarding the Event, including, without limitation, any conditions, outcomes, or benefits you might obtain. For example, the Organizer does not guarantee any particular level of attendance or specific participants, exhibitors, or sponsors at the Event, nor any particular results or business opportunities from attending. To the fullest extent permitted by applicable law, all warranties, terms, and conditions are hereby excluded. You agree that the Organizer, the Client, and their respective employees, officers, and representatives shall not be liable for any loss, injury, illness, or damage of any kind arising from or in connection with your attendance at or participation in the Event. This exclusion of liability applies to all direct, indirect, special, consequential, incidental, or punitive losses or damages, including (without limitation) any personal injury, damage to property, theft, loss of profits, loss of business opportunities, loss of data, or loss of goodwill. For the avoidance of doubt, the Organizer shall have no liability whatsoever for any products, services, or information provided by exhibitors or sponsors at the Event. These limitations and exclusions of liability apply only to the extent permitted by applicable law. 13.⁠ ⁠Rights and Remedies; No Waiver. All rights and remedies of the Organizer under these terms and conditions are cumulative (meaning, the Organizer can pursue any and all such rights available) and not exclusive of any rights or remedies provided by law. These rights and remedies can only be waived by the Organizer in a specific written waiver. If the Organizer delays or fails to exercise any right or remedy under these terms, this shall not be interpreted as a waiver of that right or any other rights or remedies available to the Organizer. 14.⁠ ⁠How to Contact Us. If you have any questions about these terms and conditions or need to contact the Organizer in relation to the Event, please refer to the official Event website for contact information or use the contact details provided in your registration confirmation. You may also contact the Organizer’s customer service through the channels indicated in Event communications (such as an official email or hotline number provided). The Organizer will make its contact information available on Event materials to ensure that you can reach us with any concerns or inquiries. 15.⁠ ⁠Changes to These Terms. The Organizer may update or amend these terms and conditions from time to time at its sole discretion. Any amendments will be effective immediately upon posting the revised terms on the Event’s website or otherwise notifying you of the changes. You will be subject to the terms and conditions in effect at the time of the Event. It is your responsibility to review any updates to these terms if notified, although we will endeavor to inform you of significant changes. By attending the Event, you agree to be bound by the most current version of these terms and conditions. Event Code of Conduct Having a great experience at Fragments of Folklore is important to us. Whether you are attending, speaking, exhibiting, sponsoring, or working at the Event, we are committed to providing an environment that is welcoming, safe, and inclusive for everyone. Safety, respect, and consideration for others are integral to this commitment. This Event Code of Conduct explains our expectations for participant behavior. Anyone who behaves in an unacceptable way will be expected to immediately cease such behavior, and the Organizer reserves the right to take appropriate action, including revoking the person’s access to the Event without a refund. Comfort & Safety at Live Events ● Never act in a way that puts your own health or safety, or that of other participants, at risk. ● Follow all applicable health, safety, and security guidelines. For example, review any local health advisories before attending and adhere to any health measures in place (such as temperature checks or mask requirements, if applicable). ● If you are feeling unwell, have a fever, or exhibit symptoms of a contagious illness, we encourage you not to attend the live event for the sake of others. Please contact the event team to discuss alternative ways to participate, if available. ● Obey all emergency procedures and access protocols communicated by the Organizer or venue (including respecting any age restrictions or special entry requirements for certain areas). Do not help or enable anyone to bypass security measures or restricted areas. ● Do not tamper with or obstruct any safety signage, emergency exits, or safety equipment at the venue. These are in place for everyone’s protection and must remain visible and accessible at all times. ● Support a safe environment by promptly reporting any behavior, condition, or item that appears dangerous, unsafe, or suspicious to Event staff or security personnel. A Respectful Environment We have zero tolerance for any form of harassment, discrimination, or abusive behavior at the Event (whether it occurs in person, in writing, or online). This expectation applies to all Event venues, sessions, social gatherings, and digital platforms associated with the Event. Examples of prohibited conduct include, but are not limited to: ● Discriminatory or offensive comments or actions related to an individual’s race, color, ethnicity, nationality, gender, gender identity or expression, sex, sexual orientation, religion, age, disability, or marital status. ● The use of slurs, obscene gestures, or highly inappropriate language. This includes any form of verbal harassment, abuse, sexually explicit or vulgar language, as well as the use of profanity or slurs in any context that could offend or hurt others. ● Displaying or distributing offensive materials. Any content (for example, images, signs, or documents) that is harassing, abusive, sexually explicit, discriminatory, derogatory, or demeaning is strictly prohibited. ● Unwelcome physical contact or unwelcome sexual attention. This includes touching someone without consent, or making sexual propositions, comments, or gestures toward someone who has not invited such attention. ● Stalking, following, or deliberately photographing/recording someone in a way that is meant to harass or cause discomfort. ● Threatening, intimidating, or menacing behavior. Any threats of harm or acts intended to threaten or intimidate another person (whether verbal, written, or physical) are not allowed. ● Physical assault or any acts of violence. This includes pushing, shoving, or using physical force of any kind against another person. ● Possession or display of any weapon or any object that could be reasonably viewed as a weapon or used to intimidate others. ● Deliberate damage to venue property or to the personal property of another attendee. ● Organizing or participating in any activity with the intent to disrupt the Event or disturb the peace (for example, assembling a group to engage in a protest that blocks entrances or disrupts presentations without authorization). ● Do not disrupt presentations or interfere with others’ participation. Deliberate or sustained disruption of any part of the Event (such as heckling speakers, interrupting presenters or performers, or causing excessive noise during sessions) is unacceptable. Everyone deserves the chance to experience the Event without undue interference. ● Do not prevent others from participating safely. You should not engage in any behavior that prevents other attendees from attending sessions, viewing exhibits, or otherwise participating in the Event. Never act in a way that endangers others or hinders their safety or full participation. Public Decency & Local Regulations All attendees are expected to adhere to the Public Decency Regulations of the Kingdom of Saudi Arabia, as well as all applicable local laws while at the Event: ● Appropriate Attire: Dress modestly and appropriately in accordance with local cultural norms and legal requirements. Clothing should be respectful of Saudi Arabia’s public decency laws – for example, avoid outfits that may be considered revealing, offensive, or otherwise not permitted in public settings. ● Respectful Conduct: Behave in a manner that is respectful of local customs and regulations. Refrain from any actions or language that could be considered indecent, profane, or offensive under Saudi law or culture. This includes public behavior, gestures, and interactions. All forms of public indecency or violation of local laws (even if not explicitly mentioned in this Code) are not tolerated at the Event. Reporting Concerns If you experience or witness any behavior that violates this Code of Conduct or have any concerns about someone’s welfare at the Event, we urge you to report it to the Event staff or security immediately. The Organizer will handle reports as discretely and promptly as possible. Contact details for reporting concerns or seeking help can be found on the Event’s official website and in the information provided with your registration materials. You can also approach any member of the Event management or security team on-site to report an issue. We take all reports of misconduct seriously and will investigate and address them as appropriate to maintain a safe and respectful environment for everyone. By attending Fragments of Folklore, you agree to uphold this Code of Conduct. The Organizer may take any action it deems necessary to enforce these standards, including issuing warnings or expelling violators from the Event without refund. Thank you for contributing to a positive experience for all participants.